8th Grade Information - Class of 2025

Welcome to the web site for incoming Cougars (Class of 2025). This site is designed to help you transition from junior high or middle school to VHHS and should address your most frequently asked questions. Look frequently for updated information as we prepare for the 2021-2022 school year.  In the meantime, please refer to the general timeline below for information about the course selection and registration process for incoming 9th graders. The documents listed below will be posted as they are made available.

If you need further assistance please call Ms. Deborah Lehman at 847-932-2030 or Mrs. Jennifer Sheppard at 847-932-2088 and we will be happy to assist you.

Month

Event

Documents 

September

  • VHHS receives demographic information from feeder schools for mailing.

 

October

  • For the 2020-2021 school year, VHHS will not be administering the PSAT 8/9 (preliminary SAT) for the Class of 2025.
  • Intitial 8th grade mailing will include instructions on entering pre-registration information into Registration Gateway and save the date for 8th grade orientation (January 21, 2021).
  • Parent PowerSchool and web store accounts will be created in June during the 21-22 registration process.


 

November

  • Pre-Registration due on November 16, 2020

 

December

  • 8th grade teachers begin the process of recommending students for courses for the coming year.
  • 8th Grade information is mailed (by end of December) containing a list of typical 9th grade classes as well as orientation information.

Orientation Invitation Parent Letter 

Orientation Invitation Parent Letter(Español)
 

January

  • 8th Grade Virtual Orientation - January 21, 2021 at 7 p.m. 
  • Choice Zone declarations due Friday, January 29, 2021.
  • World Language placement exams.
  • Department Supervisors meet with 8th grade teachers and finalize course recommendations.
    • Additionally, VHHS will use teacher recommendations, family input, MAP & PSAT scores to make the best possible course recommendations.
  • 8th grade recommendations are mailed home (by end of January) with course selection instructions and materials.
  • Families are encouraged to talk about course selection at home.
  • Tentative date 2/11/202 at 7 p.m.- optional additional course selection virtual meetings for Sapanish and Russian speaking families.

Recommendation Process

Placement Process for Incoming Freshman

Course selection process & optional counselor appointments

Curriculum Guide

Freshman Non Placement Electives

Course selection advice & FAQ's   

February

  • Once 8th grade families receive their course selection packet, two forms are immediately due: the pink course request form and the fall sports questionnaire. If a family would like to request a change of placement, they must contact the specific department supervisor prior to submitting the pink course request form.
  • Optional course selection appointments for students wishing to meet with their counselors will take place virtually on
    • February 4th from 12:30 p.m. to 4:00 p.m.
    • February 9th from 2:30 p.m. to 5:30 p.m.
    • Appoinments can be made beginning January 27th, 2021.
  • Additional enrollment hours and location for Spanish speaking families will be announced at a later date for all Hawthorn Middle School North and South families.
  • Course/level requests are due by February 16, 2021. Any course change/level requests after February 16th may not be possible. 
  • Counselors will not take course request changes between February 17th-May 7th.

 

March

  • All course selection data is compiled and prepared for the administration.
  • VHHS and D128 administration review course selection data and make sectioning and staffing decisions.
  • With Board approval, the VHHS administration begins to build the Master Schedule based on the initial course selection data.

 

April

  • Counselors contact students whose courses were cancelled due to lack of enrollment and help them choose alternative courses. Course selection decisions are limited to what is available.
  • Begin limited discretionary schedule changes. Course selection decisions are limited to what is available.
  • Continue to build the Master Schedule. A computer is used to run simulations to find the most effective schedule that will maximize the highest percentage of students being placed into the courses they selected.

How to contact your counselor and change your course requests 

May

  • Finalize master schedule.
  • Counselors meet with students to resolve schedule conflicts/irresolvables. Students who have a large number of singleton or doubleton courses (courses that have only one or two sections) are at the greatest risk for having schedule conflicts.
  • Course selection decisions are limited to what is available.
  • Course change requests will reopen on May 21st. Contact your students counselor.

 

June

  • Counselors finish schedule conflicts/ irresolvables and begin to balance sections.
  • Main office summer hours are M-Th, 7:30-4:00. School is closed Fridays.
  • First Summer Mailing goes home prior to the second week of June (principal’s letter, registration instructions for online registration, basic school fees, information on proof of residency requirements).
  • June 14th, 2021 will begin the registration & residency verification process for upcoming year. There are three steps to the freshman registration process: 1) Online registration to verify your child's demographic data and enter other important information,  2) Pay Basic Fees, 3) Complete proof of residency in person at VHHS  if indicated in your registration packet.
  • Additionally, all incoming 9th grade students may be required to provide proof of residency within the VHHS district boundaries at the Vernon Hills High School main office between June 14th and July 2nd. Families asked to provide residency documents should follow the instructions on the Proof of Residency form included in their registration packet. 
  • A counselor is on duty at scheduled times in June (call for availability) to process limited discretionary schedule changes and register new students. Course selection decisions are limited to what is available. Schedule changes get more difficult to do.
  • The deadline for completed registration is Friday July 2, 2021. Your registration is considered complete once you have completed the online registration process, paid your student's Basic Registration fees (if you are unable to pay your registration fees, please complete and return a Basic Fee Waiver application or set up a payment plan), and provided proof of residency if required.

Health Form (English)

Health Form (Spanish)

Principal's Letter

Registration instructions

Residency form

Prueba de Residencia Declaración

Summer schedule for counselors

Dental Form (en Español)

July

  • A counselor is on duty at scheduled times in July (call for availability) to process limited discretionary schedule changes and register new students. Course selection decisions are limited to what is available.
  • All registrations must be complete by Friday, July 2, 2021.

 

August

  • Beginning of August : Class of 2025 families who have completed the registration & residency verification process will stop by VHHS to pick up student schedules, ID cards, locker and bus information, and a chromebook. Date TBD.
  • All counselors are on duty T, W, & Th the week prior to the beginning of school (TBD) to process last minute discretionary schedule changes and register new students. Discretionary schedule changes will not be considered after August 4th of this week.
  • Freshman Orientation is TBD. Ride the bus to school, get important information and follow your schedule!
  • Fall athletic teams begin practice.
  • The first day of school for 2021-2022 is August 12, 2021.